Account Head
1. If you have chosen an account head in a voucher
row and you
want to choose the same A/c head in the next voucher, press '=' (Equal sign) or '-' (Hyphen sign) or '0' (Zero). This will automatically
select the head of a/c as selected in previous row.
2. Use dot option to filter account heads appearing in selection Pop-Up.
e.g. to see list of account which have 'BANK' in its account head
press ".bank" and enter. You will see list of accounts which contain
bank in the account head. This feature is useful when you forget the
full name of the account but remember some part of the account
name.
3. Use Alias / Nick names to make faster Data entry. Alias may be
defined in Master Updation Module. e.g. you may use S4 for Sales
4%, PS for Printing and Stationery.
4. If the account is a new account you may press 'F12' to create it
through Master creation (Short ) Module. You may also press CTRL+M to access master updation module.
For detailed discussion on Alias pleas see Tips/Help in Master Updation
Module.
Narration:-
1. To repeat narration you may enter '0' (Zero) in narration column.
Narration of Previous Row / Last Row of the previous voucher shall
be copied. If you enter '/' (slash) it will behave like zero except that
the prefix shall be changed from "BY" to "TO" & vice-versa.
2. To auto increment a narration, enter '+' (plus sign) in narration
column.The number that appeared in narration of previous Row /
Last row of the previous Voucher shall be incremented. e.g. "Bill
NO. 525" in the previous row will appear like "Bill No. 526' same as
you can Use '-' (minus sign) to decrement the narration.
3. Auto Prefix feature is another useful feature of Visual Catpro.
Prefixes can be configured using Settings Button. Different Prefixes
can be used for small and large numbers. Large numbers are
numbers which are greater than 99999. If you use 'Cheque No.' as
prefix for large numbers and you enter a number say 347864 in
narration column , 'Cheque No. 347864' shall appear in narration
column. However if a number starts with '0' it will be deemed to be
a large number. So if you enter 354, narration will look like 'CM No.
354" but if you enter it as 0354 then narration will look like "Cheque
No. 354"
4. Use abbreviations for faster Data Entry. Abbreviations for narration
can be defined in Master Updation Module. You may define
abbreviations for frequently used narrations. The following are some
examples of abbreviations :
|
Abbreviations
|
Narration
|
|
CD
|
To cash deposited
|
|
CR
|
Cash Received
|
|
CRT
|
To Cartage Paid
|
|
PHT
|
A/o Photo-state expenses
|
If you write .CD ( dot followed by abbreviation ) the narration will become
'To cash deposited'.
5. Use To / By as starting characters in narration to avoid wrong data
entry. If a narration starts with 'To ' then amount will be accepted
only in Payment / Debit Column.
6. While defining abbreviations use To / By where narrations are
known to be of Payment / Receipt or Debit/Credit nature. e.g the
narration 'Cash received' should be written as 'By cash received'
while defining abbreviation.
7. Use Data Forms where ever possible. They are particularly suitable
for making data entry of Cheques Issued / Cheques Deposited /
Cash receipts. Additional tips / help can be found in Data Forms
Module which can be accessed by clicking Data Forms Button in
Voucher Updation Module.
8. To Auto Complete a Voucher use the following 'Dot options' :
|
Regular Transaction Type
|
Auto Complete Transaction Type
|
|
Only '.'
|
For Transaction Type = 'J'
|
|
'.SS'
|
For Transaction Type = 'S'
|
|
'.PP'
|
For Transaction Type = 'P'
|
|
'.S'
|
For Transaction Type = 'S' (Advanced)
|
|
'.P'
|
For Transaction Type = 'P' (Advanced)
|
9. You can mark selective entries by pressing Ctrl+F6 on the relevant
row of a voucher even if you have marked 'No' against 'Bill wise
Adjustment' prompt in master. Similarly you may mark selective
entries in data entry forms as well. This feature is also useful when
you want to mark/edit billwise marking while editing a voucher.
10. The following shortcut keys are available to increment / decrement
date:
|
S. No.
|
Key
|
Effect
|
|
1
|
+ (Plus)
|
Increments date by one day
|
|
2
|
= (Equal)
|
Increments date by one day
|
|
3
|
- (Minus)
|
Decrements date by one day
|
|
4
|
_ (Underscore)
|
Decrements date by one day
|
|
5
|
[ (Sqr Bracket start)
|
Decrements date by one month
|
|
6
|
] (Sqr Bracket end)
|
Increments date by one month
|
|
7
|
{ (Curly Bracket start)
|
Decrements date by one month
|
|
8
|
} (Curly Bracket end)
|
Increments date by one month
|
|
9
|
/ (Slash)
|
System Date
|
|
10
|
Any number upto 999
|
Adds number of days in existing date
|
11. Press Shift + F2 to enter multiple line narration while entering
voucher.
